If your company handles sensitive information regarding employees and customers or keeps confidential documents on business accounts and deals, it is crucial to block access to these files from view. Even even if your employees are trained and trustworthy, a minor error can result in serious consequences. Here are four tips to limit access to electronic documents to prevent a breach.

Using two-factor or multi-factor authentication protocols to gain access to information is a method of stopping hackers from gaining access to protected files. The extra security layer prevents them from stealing usernames and passwords to access confidential information. It also helps with compliance with laws such as GDPR and HIPAA.

E-signatures are another method that companies employ to protect check this site out themselves from people who do not have permission. This allows businesses to confirm the identity of an individual prior to giving them access rights to private information and ensures maximum security for documents, as any changes can be detected.

Increased levels of security can be achieved by using customized permissions that allow managers to control the way sensitive files are printed open, copied and opened. Limitations can be imposed on the kind of changes the file is subject to, like altering text or design. Examine trails can also be added to these documents in order for administrators to track activities and detect any unauthorized modifications made.

It’s also essential to make sure that everyone in the office is aware of the importance of keeping information safe, both paper and digital files. This can be accomplished by following the “clean desk policy” which ensures that all papers and documents are safely locked away or password protected when an employee leaves their desk and all devices, regardless of whether it’s laptop, desktop computer or smartphone are cleared of any information before they are shut off or removed.